This privacy notice demonstrates our commitment to protecting the privacy and security of your personal information. It contains information regarding how we collect and use personal data or personal information about you in accordance with the UK General Data Protection Regulation (UK UKGDPR) and all other data protection legislation currently in force.
In accordance with that legislation, when processing data we will;
Conran and Partners Ltd is a “data controller”. This means that we are responsible for determining the purpose and means of processing personal data relating to you.
This Privacy Notice relates to third parties. Past and present employees, workers and contractors should refer to our Privacy Notice for Employees and our Data Protection policies and procedures, as issued with your contract of employment and/or available on our internal systems.
DETAILS OF INFORMATION WE WILL HOLD ABOUT YOU
“Personal data”, or “personal information”, means any information relating to an identified, or identifiable individual in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
There are “special categories” of sensitive personal data, meaning data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health conditions, sex life or sexual orientation, genetic data, and biometric data which require a higher level of protection.
The list below identifies the kind of data that we may hold about you:
In limited circumstances, we may also collect, store and use documents to prove your identification such as a copy of your passport or address, and/or the following “special categories” of more sensitive Personal Data:
The Personal Data we may collect varies depending upon how it is collected and for what purpose.
METHOD OF COLLECTION OF PERSONAL INFORMATION
Your personal information is obtained in a variety of ways including through:
PROCESSING INFORMATION ABOUT YOU
We will only process personal information in accordance with the lawful bases for processing. At least one of the following will apply when we process personal data:
LAWFUL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION
We carefully consider that the legal bases for which we will process the data contained in the list above (see “details of information we will hold about you” section above). Occasionally, we may process personal information about you to pursue legitimate interests of our own or those of third parties, provided there is no good reason to protect your interests and that your fundamental rights do not override those interests.
Ways we may use your personal data include:
There may be more than one reason to validate the reason for processing your personal information.
Where we rely on consent to process your personal data, you have a right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
LAWFUL BASIS FOR PROCESSING “SPECIAL CATEGORIES” OF SENSITIVE DATA
“Special categories” of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information.
We may process special categories of personal information in the following circumstances:
Occasionally, special categories of data may be processed where you are not capable of giving your consent, where you have already made the information public or in the course of legitimate business activities or legal obligations and in line with the appropriate safeguards.
Examples of the circumstances in which we will process special categories of your particularly sensitive personal information may include:
Where appropriate, we may seek your written authorisation to process special categories of data. Upon such an occasion we will endeavor to provide full and clear reasons at that time in order for you to make an informed decision. In any situation where consent is sought, please be advised that you are under no contractual obligation to comply with a request. Should you decline to consent you will not suffer a detriment.
Your data will be shared with colleagues within the Company where it is necessary for them to undertake their duties.
We may share your personal data with a third-party or third-party service provider (including, but not limited to, contractors, agents or other associated/group companies) within, or outside of, the UK. Data sharing may arise due to a legal obligation, as part of the performance of a contract or in situations where there is another legitimate interest (including a legitimate interest of a third party) to do so.
Such third party providers may include professional advisors such as lawyers and accountants; processors such as providers of cloud hosting solutions or translation companies; and auditors, regulators or to otherwise comply with the law.
We may share personal data such as CVs of collaborating consultants to clients, potential clients or collaborating designers, where this was the purpose of collection.
All third-party providers are only permitted to process your personal data for specified purposes and in accordance with our instructions. Before we transfer any data we require the recipients to take appropriate security measure to protect your personal date in line with our policies and the law. If we transfer your data internationally, we ensure that those transfers take place in accordance with the Data Protection Laws, including by entering into data transfer agreements with recipients or obtaining your explicit consent.
We take all reasonable steps to ensure that your data is safe and protected from misuse, loss or unauthorised access. We ensure this by implementing a range of technical safeguards and operational processes. We also have processes to deal with any suspected data breach.
If you suspect that your data has been misused or has been compromised please contact the Data Protection Manager (firstname.lastname@example.org) immediately.
Any data that is shared with third parties is restricted to those who have a business need, in accordance with our guidance and in accordance with the duty of confidentiality.
All our employees and service providers who have access to personal information, are obliged to protect it and keep it confidential.
Unfortunately, the transmission of information via the internet or email is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your data in these circumstances; any transmission is at your own risk.
We will only retain your Personal Data for as long as necessary to fulfil the purposes for which we collected it or for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.
At the end of the retention period, or until we are no longer legally required to retain it, your personal date will be reviewed and deleted, unless there is some special reason for keeping it. Occasionally, we may continue to use data without further notice to you. This will only be the case where any such data is anonymised and you cannot be identified as being associated with that data.
YOUR RIGHTS IN RELATION TO YOUR DATA
We commit to ensure that any data we process is correct and up to date. It is your obligation to make us aware of any changes to your personal information.
In some situations, you may have the:
Where you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so. If this is the case, we will inform you at the time that withdraw your consent.
If you wish to exercise any of the rights explained above, please contact our Data Protection Manager.
Change of purpose for processing data
We commit to only process your personal information for the purposes for which it was collected, except where we reasonably consider that the reason for processing changes to another reason and that reason is consistent with the original basis for processing. Should we need to process personal information for another reason, we will inform you of this and advise you of the lawful basis upon which we will process.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules (see “lawful basis for processing your personal information” section above).
When subscribing to our newsletter you are required to give your clear and specific consent for your personal data to be collected, processed and transferred in accordance with our data protection procedures and this privacy notice. You have the right to withdraw your consent for this specific processing at any time. To withdraw your consent, please contact the Data Protection Manager or use any unsubscribe link in any email newsletter that you receive. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Cookies are small files created by most websites to help improve your web experience. They are either stored in the memory (session cookies) or on the hard drive (persistent cookies) of your computer or other device.
We use the following cookies:
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
We may use a number of social media tools and external services to enhance visitor interaction on our site. If you already use these platforms their cookies may be set through our website. Data may then be collected by these companies that enables them to serve up adverts on other sites that they think are relevant to your interests.
QUESTIONS OR COMPLAINTS
Should you have any questions regarding this statement, please contact our Data Protection Manager, Elizabeth Pfahl at email@example.com or +44 (0)20 7403 8899.
The supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.
CHANGES TO THIS PRIVACY NOTICE
We reserve the right to update this Privacy Notice at any time and we will provide you with a new Privacy Notice when we make substantial updates. We may also notify you in other ways from time to time about the processing of your Personal Data.